Sponsors/Exhibitors

Advertising Opportunities

Click here to download Advertising Agreement

Bronze 1/8 Page (business card) $50.00
Silver 1/4 Page $100.00
Gold 1/2 Page $150.00
Platinum Full Page $250.00
Exhibitor – Premium Exhibitor $350.00
Exhibitor – Basic Exhibitor $300.00

Note: A check, money order or credit card information is acceptable. NO REFUNDS.

Artwork MUST accompany this form, or emailed to:

phyllis@mysamobilenotary.com no later than October 10, 2019.

Business Advertising Benefits

  • Color Advertising in the Seminar Program
  • Color ad projected on-screen randomly throughout event
  • Your Advertising appears randomly on the Texas Notary Public Seminar

Business Levels:

  • Bronze Level $50.00 (One Eighth Page, business card size)
  • Silver Level $100.00 (Quarter Page)
  • Gold level $150.00 (Half Page)
  • Platinum level $250.00 (Full Page)

Sponsor and/or Exhibitor Opportunities

Click here to download Sponsorship Agreement

CATEGORY EVENTS DONATION LOCATION
Sponsor Breakfast $1,200 General Session Foyer
Sponsor Luncheon $1,550 General Session Foyer
Sponsor Break $1,050 General Session Foyer
Sponsor General Contribution $1,000 General Session
Sponsor Item (e.g. Lanyards, Program Printing) $1,500 General Session
Exhibitor Exhibitor Premium $350 General Session Foyer
Exhibitor Exhibitor Basic $300 General Session Foyer

Sponsor Donation of $1,550 & Above Entitlements (Diamond):

  • Opportunity to speak before the seminar participant’s general session
  • One Exhibitor Space (1 table, 2 chairs) during entire event
  • Color ad projected on screen randomly throughout event
  • Your Company logo with link on Texas Notary Public Seminar website for one year
  • One (1) full page color ad in the Seminar Program Guide
  • List of attendees

Sponsor Donation of $1,000 & Above Entitlements (Emerald):

  • Opportunity to speak before the seminar participant’s general session
  • One Exhibitor Space (1 table, 2 chairs) during entire event
  • Color ad projected on screen randomly throughout event
  • Your Company logo with link on Texas Notary Public Seminar website for one year
  • One (1) ½ half page color ad in the Seminar Program Guide
  • List of attendees

Exhibitor – Premium $350

  • Opportunity to speak before the attendees during the “Exhibitor Presentation”
  • One Exhibitor Space (1 table, 2 chairs, does not include electrical outlet)
  • Color ad projected on screen randomly throughout event
  • Your Company logo with link on Texas Notary Public Seminar website for one year
  • One (1) ¼ -page color ad in the Seminar Program Guide
  • List of attendees

Exhibitor – Basic $300

  • Opportunity to speak before the attendees during the “Exhibitor Presentation”
  • One Exhibitor Space (1 table, 2 chairs, does not include electrical outlet)
  • Color ad projected on screen randomly throughout event
  • Your Company logo with link on Texas Notary Public Seminar website for one year
  • One (1) 1/8-page color ad in the Seminar Program Guide
  • List of attendees

 

Terms and Conditions

Sponsor and Exhibitor agrees to the following:

  1. My San Antonio Mobile Notary reserves the right to select speaking schedules and exhibitor table assignment of
  2. Each Sponsor and/or Exhibitor is responsible for all hotel room accommodations and fees.
  3. Each Sponsor and Premium Exhibitor shall be provided one (1) exhibitor space with a table with two (2) chairs.
  4. All Sponsor and/or Exhibitors shall be responsible for any additional
  5. Each Sponsor and/or Exhibitor shall be responsible for moving its furnishings and equipment in and out of the exhibit area at the beginning and end of the seminar period and shall do so without interfering with the activities of the La Quinta Inn & Suites by Wyndham San Antonio Airport, the Texas Notary Public Seminar, other exhibitors and any other Conferences at La Quinta Inn & Suites by Wyndham San Antonio Airport.
  6. Each Sponsor and/or Exhibitor agrees that it will be responsible for the protection of its equipment and furnishings and that it shall hold My San Antonio Mobile Notary & La Quinta Inn & Suites by Wyndham San Antonio Airport, entirely harmless from claims arising out of Sponsor’s use of the Exhibitor’s exhibit
  7. Each Sponsor and/or Exhibitor tables will be prepared in advance of designated set-up time. Upon arrival you will find tables with table tents that indicate your company name. If an Exhibitor and/or Sponsor wishes to change location, please contact Phyllis Traylor before making
  8. If Sponsor and/or Exhibitor requires additional electrical connections and/or special equipment, please plan with Phyllis Traylor by October 10, 2019. Exhibitor agrees that it will not overload the electrical
  9. Exhibitor is solely responsible for all materials shipped to La Quinta Inn & Suites by Wyndham San Antonio Airport and will hold My San Antonio Mobile Notary and La Quinta Inn & Suites by Wyndham San Antonio Airport harmless of any and all damages or lost materials in transit or on
  10. All Sponsor and/or Exhibitor selections and funds must be received by October 10, 2019. If canceled prior to September 30, 2019 there is a 30% cancellation fee; no refunds will be made after October 10,
  11. Each Sponsor and/or Exhibitor must adhere to setup and breakdown

Sponsor and/or Exhibitor Setup and Breakdown Schedule

Friday, November 8, 2019
Exhibitor Registration 3:00 pm – 7:00 pm
Exhibit Hall Set-Up 3:00 pm – 7:00 pm
Saturday, November 9, 2019
Exhibit Hall Open for Set-Up 7:00 am – 8:00 am
Exhibit Hall Open 8:30 am – 4:30 pm
Move Out 4:30 pm – 5:30 pm